MatSing Code of Ethics
Code of Conduct/Anti-Corruption policy
Employees must avoid any situation that may involve a conflict or the appearance of a conflict between personal interests and the interests of the Company. Such situations include, but are not limited to acceptance of gifts, free services, entertainment or similar favors, bribes, kickbacks, payments, loans or gratuities from an actual or prospective client or vendor. At the discretion of office management, gifts which exceed a token or nominal value may be returned to the vendor or supplier in question, or may be made available to all employees in the office as determined by office management. A meal with a vendor, which is paid by the vendor, is acceptable if it is of reasonable cost and occurs infrequently.
Employees must never provide gifts or entertainment intended to improperly influence any person’s business judgment or that might create the appearance of undue influence. It is never permissible to give currency as a gift.
Employees must not engage in any forms of illegal or inappropriate activity, including corruption, extortion, embezzlement or bribery.
In conducting international business, employees are required to comply with all applicable U.S. laws, executive orders, and regulations including the U.S. Export Administration Act, the Export Administration Regulations, the Foreign Corrupt Practices Act, the National Defense Authorization Acts, and international laws such as the U.K. Bribery Act and the French Sapin II Law.
Employees must avoid engaging in any activity that would create an actual or apparent conflict of interest regarding their work for MatSing. A conflict of interest exists when any relationships or activities impair, or even appear to impair, your ability to make objective and fair decisions when performing your job. In the event an actual or potential conflict of interest does arise, employees must immediately report this to their supervisor and HR representative.
Nondiscrimination
The Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.
Managers, supervisors, and employees shall attend mandatory training and must demonstrate a thorough understanding of why these standards and principles are essential to creating a work environment in which each Company Worker receives fair and equal treatment in the workplace, equal opportunities to succeed, and a work environment free of discrimination, harassment, and retaliation. Managers and supervisors will be held accountable to uphold and apply these principles and standards.
Harassment
The Company is committed to providing a work environment free of unlawful harassment. Company policy prohibits sexual harassment and harassment based on gender, gender identity, gender expression, military and veteran status, pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, age, sexual orientation, or any other basis protected by federal, state, or local law or ordinance or regulation. All such harassment is unlawful. The Company’s anti- harassment policy applies to all persons involved in the operation of the Company and prohibits unlawful harassment of any employee of the Company, by anyone, including supervisors and managers, vendors, customers, independent contractors, and any other persons. It also prohibits unlawful harassment based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
MatSing is committed to maintaining a work environment that is free from violence and weapons, or threatening, hostile or abusive behavior.
Employees must maintain a work environment that is free from violence, or threatening, hostile, or abusive behavior. Employees must never engage in violent or threatening behavior toward anyone in the workplace, including to other personnel, customers, or business partners. MatSing maintains a weapons-free workplace that prohibits anyone from possessing or using any weapon or weapon component (e.g. ammunition) on MatSing property, in a MatSing vehicle or while conducting business on behalf of MatSing. Unless expressly permitted by law, this includes weapons stored in a locked personal vehicle or while on MatSing property.
Work days and hours
Standard work hours for all employees at the Company are from 9:00 AM to 5:00 PM with some exceptions due to the nature of the position or location. All employees are expected to be at their desks or workstations ready to work at the start of their scheduled shift. In the future, management may change work schedules based on the needs and the best interest of the company.
All overtime work hours (over 8 per day and 40 per week) must be approved by the employee’s supervisor and senior management. All meal and break allowances are required per company policy and state laws.
The workweek begins at 12:01 AM Monday and ends at midnight on Sunday.
Rest Breaks
Non-exempt employees who work at least 3.5 hours a day are authorized and permitted to take a rest period for every four hours of work or major portion thereof. Each rest period must consist of no less than ten consecutive minutes during every four-hour period. This is a “net” 10-minute period. In other words, the 10-minute rest period does not begin until the employee reaches an area away from the workstation appropriate for rest.
Forced Labor/Child Exploitation
MatSing Inc and the United States Government prohibit trafficking in persons. The U.S. Government’s policy prohibiting trafficking in persons is available at 48 CFR § 52.222-50 and is summarized below under the heading: “Summary of U.S. Government Policy of Prohibiting Trafficking in Persons.” MatSing Inc is committed to a work environment that is free from human trafficking and slavery, which for purposes of this policy includes forced labor and unlawful child labor. MatSing Inc will not tolerate or condone human trafficking or slavery in any part of our global organization. MatSing Inc employees, subsidiaries, contractors, subcontractors, vendors, suppliers, partners and others through whom MatSing Inc conducts business must avoid complicity in any practice that constitutes trafficking in persons or slavery.
Personal Data Storage
The Company through its authorized representatives or employees may inspect and disclose to third parties files or messages (including Your computer hard drive, voice mail and e-mail) at any time in its discretion to determine compliance with Company policies, respond to lawful subpoenas or court orders, investigate alleged or suspected misconduct, locate information, or if reasonable and appropriate for any other business purpose. The Company need not notify you before or after any such inspection.
